LEGAL OFFICE ASSISTANT I/II
ABOUT THE POSITION
Provides a variety of routine to difficult legal office support to the courts and various County offices, which is often confidential and may include receptionist duties, document processing, typing, word processing, computer entry, record keeping, and filing.
Legal Office Assistant I: $32,052.80 - $49,670.40 Annually
Legal Office Assistant II: $34,611.20 - $53,580.80 Annually
This examination will establish an Open Competitive and Promotional list to fill current and/or future vacancies that may occur within the next six (6) months at either level or may be extended as needed by the Office of Human Resources. The Legal Office Assistant Iis a training underfill position, upon successful completion of the probationary period (520 hours worked to 2,080 hours worked) and the training program, which is up to two (2) years, the successful candidate will be non-competitively promoted to Legal Office Assistant II.
THIS RECRUITMENT IS LIMITED TO THE FIRST 500 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE, REGARDLESS IF THE CLOSING DATE HAS BEEN REACHED WHEN THAT NUMBER IS RECEIVED.
Candidates invited to interview for positions requiring Bilingual experience may be required to take an assessment that will be the final determination of reading, writing, speaking and comprehensive language skills in English and/or Spanish.
Some positions may be Bond Funded. Bond Funded positions are subject to continuation based on the availability of bond funds and the employee will be terminated without the right of appeal when such funds are no longer available.
This recruitment may be used to fill term (Limited-Permanent) positions. The selected candidates will be hired for a special project or duties of limited duration, and be required to sign a term of employment letter specifying the condition and exact dates of employment. The successful candidates will be eligible for benefits during the duration of employment.
This recruitment may be used to fill job share positions. Job Share positions are for two (2) employees performing in permanent positions of the same classification who share one specific job. Time worked will be 21 hours per week. Job Share employees will be paid at their hourly rate for actual hours worked. Sick and vacation leave benefits will accrue on a prorated basis based on hours worked in a pay period.
Some positions may be confidential positions and are excluded from membership in the union.
Education and Experience:Legal Office Assistant I - Equivalent to graduation from high school AND one (1) year of full-time general clerical experience. Experience in a legal setting preferred.
Legal Office Assistant II- In addition to the above, one (1) year of full-time experience in providing office support required the use of legal terminology and the processing of legal documents. Related education may be substituted for experience on a year-for-year basis to a maximum of one (1) year.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application.
NOTE: Certain positions may require a net typing speed of 45 wpm.
Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.
Pre-Employment Drug Testing: Employment is contingent on the results of a pre-employment drug examination.
EXAMPLES OF DUTIES
Reads and processes various legal documents such as court calendars, court orders, booking slips, probation reports, criminal records, petitions, proofs of service, garnishments, arrest warrants and other legal information for maintaining records. Verifies, codes, edits, enters and retrieves legal data and prepares reports using a computer system following established formats; may access confidential statewide data files. Reviews legal or court documents, arrest or incident records, probation reports, files and cases to identify inaccurate, inconsistent and unclear codes, data and other information; notifies appropriate staff and may participate in resolving problem situations. Checks court and legal documents for proper authorization and obtains missing signatures; refers documents to the proper staff. Performs court clerk duties in small claims court including swearing-in parties and witnesses, recording the judgments, typing the minutes and assisting the Judge. Compiles data from multiple sources to complete and process legal forms, documents, and reports in accordance with established procedures. Types correspondence, reports, forms and specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, dictated tapes, or brief instructions, using a typewriter or word processor; may compose standard correspondence from brief instructions; may enter and retrieve information from a computer system. Receives and processes fees, fines or other monies; prepares receipts and balances money received. Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team. May perform general office support activities such as opening and distributing mail, processing outgoing mail, receiving and processing fees, fines or other monies, and ordering office supplies.
Mobility to work in a typical office setting and use standard office equipment, strength to lift files weighing up to 25 pounds, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.
Closing Date/Time: 2/25/2020 5:01 PM Pacific