Executive Secretary – Maternal Child Services – INTERNAL ONLY

University Medical Center of Southern Nevada
February 13, 2020
Las Vegas, NV
Job Type


Position Summary



Provides administrative support to department heads including maintaining calendars, preparing reports, making recommendations, responding to complaints, coordinating the work flow of the administrative team and department and acting as a liaison between UMC and other department heads, government officials and community groups.

Job Requirement

Equivalent to graduation from high school and three (3) years of secretarial experience in support of management staff.
Licensing/Certification Requirements:
Some positions may require Notary Public Certification.

Additional and/or Preferred Position Requirements

  • Knowledge of medical terminology andfinancial operation
  • Expert skill level in all Microsoft Office Products, i.e. MS Outlook,Word, Excel, PowerPoint, Access, Publisher, and Visio.Applications submitted with samples of graphs, presentations and Excel spreadsheets with pivot tables are recommended
  • Experience working with multiple leaders
  • Minimum of three years (within the last seven years ) recent experience with hospital background and experience, supporting Directors and above
  • Minimum of three yearsexperience with Kronos or similar payroll system (within the last four years )
  • Strong communications and organizational skills
  • Attention to detail and must have excellent time management skills

Knowledge, Skills, Abilities, and Physical Requirements

Knowledge of:
Office administrative and secretarial practices and procedures; UMC policies and procedures; UMC programs, services and organizational structure; laws and regulations governing health care; computer applications related to the work; record keeping, report preparation, filing methods and records management techniques; correct English usage; standard business arithmetic; department and hospital safety practices and procedures; patient rights; infection control policies and practices; handling, storage, use and disposal of hazardous materials; department and hospital emergency response policies and procedures.Skill in:
Providing varied, responsible and confidential secretarial and office administrative assistance; using tact, discretion, initiative and independent judgement within established guidelines; researching, compiling and summarizing a variety of materials; composing correspondence independently or from brief instructions; organizing work, setting priorities, meeting critical guidelines; coordinating supervisor's activities and schedules; maintaining confidentiality of sensitive information; problem solving and conflict resolution; addressing and handling matters independently within authorized scope of responsibility; using computers and related software applications; using general office equipment such as phones, copiers and facsimiles; communicating with a wide variety of people from diverse socio-economic and ethnic backgrounds; establishing and maintaining effective working relationships with all personnel contacted in the course of duties; efficient, effective and safe use of equipment.
Physical Requirements and Working Conditions:
Mobility to work in a typical office setting and use standard office equipment, stamina to remain seated for extended periods of time, vision to read printed materials and a VDT screen, and hearing and speech to communicate effectively in person and over the telephone. Strength and agility to exert up to 10 pounds of force occasionally and/or an eligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this classification.
Closing Date/Time: 2/19/2020 5:00 PM Pacific

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