Contracts Administrator (Purchasing)
The expectation of this position is to ensure the LVCVA is great at the procurement of goods and services. The Contracts Administrator assists departments in best value procurement, finding the right goods and services, at the right price, and in conformance with laws and policies.
What You'll Accomplish:
Keep in mind that this list is not all-inclusive.
- Efficiently execute individual procurements - Ensure the LVCVA buys the right goods and services, from reliable, competent vendors, for fair prices. Develop robust sourcing strategies, work with internal departments to design successful procurements, and assist in negotiating terms and conditions that lead to strong contracts. Administer fair, competitive, unbiased procurement processes.
- Maintain organizational compliance - Ensure the LVCVA remains compliant with the requirements of Nevada Revised Statutes and any other applicable federal or local laws or requirements. Support the Legal Department with open records requests. Work with internal auditors to improve processes and controls. Develop and review reports of findings and recommend solutions to senior management.
- Deliver excellent customer service - Provide a high level of customer service and assistance as needed through a positive attitude and willingness to assist. Provide technical advice and assistance to other departments. Train ambassadors through meetings and presentations on Purchasing policy, procedures, and system processes to ensure compliance. Direct vendors to ensure fair and unbiased procurement.
- Provide meaningful analyses, research, and support - Conduct business research projects which include contacting other public and private agencies in specification research work. Perform analyses, generate reports, and provide final recommendations as appropriate. Develop, interpret, and implement policies, procedures, work standards, and goals under the guidance of Purchasing management. Represent the LVCVA at public outreach events, e.g., local small, women-owned, disadvantaged, and minority businesses. Attend, participate, and lead in various events, conferences, or meetings on behalf of the LVCVA. Draft contract summaries, provide contract dispute resolutions, and monitor and enforce contract deliverables terms and conditions. Follow up with internal and external parties to ensure all requirements and deadlines are achieved. Monitor and interpret changes in laws and regulations and best practices related to purchasing and purchasing-related areas. Make recommendations for content and function modifications in the purchasing system to enhance efficiency and/or effectiveness.
What We're Looking For
- Bachelor's Degree in Business Administration, Public Administration, Finance, or a comparable field of study is desirable
- Four years of related experience desired
- Professional purchasing certification(s) desired, such as Accredited Purchasing Practitioner (APP), Certified Professional Public Buyer (CPPB), Certified Professional Contracts Manager (CPCM), and/or Certified Professional in Supply Management (CPSM)
- Experience applying Nevada Revised Statutes that apply to local government purchasing is desired
- Advanced written and verbal communications skills to communicate effectively with customers, vendors, management, Board of Directors, and other ambassadors
- Ability to read, analyze, and interpret common scientific and technical journals, financial reports, legal documents, and other complex documents
- Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
- Proficiency with Windows-based programs, Microsoft Office Suite, e.g., Outlook, Word, Excel, PowerPoint, etc., online bidding software, and Internet
- Must be detail oriented and work well under pressure, meeting multiple and sometimes conflicting deadlines
The Las Vegas Convention and Visitors Authority (LVCVA) provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the LVCVA will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at email@example.com .
Total compensation at the Authority consists not only of the salary paid, but also of the various benefits offered, such as group health and life insurance and retirement plan. Depending on the type of insurance selected, adding these benefits increases an employee's total compensation from between 30 to 40 percent.
NEVADA PERS RETIREMENT PROGRAM
- 100% EMPLOYER PAID
NO SOCIAL SECURITY TAXES WITHHELD
INSURANCE - 100% Employer Paid
- Medical/Dental/Vision/Rx Insurance (employees and dependents)
- Life Insurance - $15,000plus an amount equal to your annual base salaryup to a max of $125,000
- Long-Term Disability (LTD) Insurance
VOLUNTARY INSURANCE - Employee Paid
- Life Insurance
- Supplemental Insurance
- Long-Term Care Insurance
- Flexible Savings Accounts (FSA & Dependent Care FSA)
- Pet Insurance
- 12 per year, includes birthday
PERSONAL TIME OFF (PTO)
ANNUAL MERIT INCREASE - July
- Ambassadors are eligible for an increase to base pay based on achievement of performance measures.
ANNUAL PERFORMANCE INCENTIVE
- Ambassadors are eligible for a performance bonus based upon achievement of goals and successes.
DEFERRED COMPENSATION (IRS Section 457)
- Employee Assistance Program
NOTE: Benefits subject to change based on the discretion of management