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The City of Reno is seeking a dynamic, strategically focused individual to fill the position of Agenda Manager in our City Manager's Office.
The Agenda Manager plays a pivotal role in driving the effective management of City Council agendas, as well as the agendas for various Boards and Commissions. The impact of this work contributes to the advancement of the City's strategic direction and is crucial in promoting transparency, accountability, and efficiency within our organization. As the Agenda Manager, the incumbent will independently perform the full range of complex, responsible, and varied professional duties for the meticulous preparation, publication, and management of public meeting agendas to ensure the seamless flow of our local government's decision-making process. Keep reading to learn more about this exciting opportunity.
SUMMARY: The Agenda Manager performs a full range of complex, responsible, and varied professional duties related to collecting, collating, producing, publishing, and managing City Council meeting agendas and Boards and Commission meeting agendas; provides sound, professional recommendations for action and significant assistance in policy, procedure, work methods, and implementation; coordinates assigned activities with other divisions, outside agencies, and the general public; and may supervise support staff.
Distinguishing Characteristics: The Agenda Manager is responsible for the management and administration of the assigned areas. Incumbents at this level independently perform the most difficult and complex duties. Assignments are typically given in a general format and the incumbent develops resources and information.
Supervision Received and Exercised: Work may be reviewed upon completion to ensure compliance with general organizational goals, strategic plans, and policies; autonomy is granted at the departmental level; work is subject to the organizational strategic plan, Council-level policies, and accepted professional standards. Major work activities are covered by broad guidelines and executive directives permitting flexibility in selecting methods, procedures, work priorities, and the planning and coordination of programs or projects. This position exercises supervision, guidance, and oversight to other positions.
Examples of Essential Functions
Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
- Manages, coordinates, and reviews the work of assigned staff; assigns work activities and coordinates schedules, projects, and programs; provides constructive feedback; reviews and evaluates work and makes effective suggestions and recommendations.
- Coaches, trains, and motivates staff; coordinates and/or provides staff training; manages the employment and hiring process and employee relations for assigned area; manages the workflow and prioritization of assigned projects and takes appropriate corrective action when necessary; provides advice and counsel to staff; develops or assists with developmental work plans for staff; and makes recommendations and/or implements corrective actions, discipline and termination procedures as appropriate/necessary or as directed.
- Manages, administers, maintains, and oversees assigned budgets including making recommendations to the annual budget; monitors expenditures and identifies needs; reviews and approves reports, purchases, and payments according to established policies and practices; and makes recommendations and forecasts for future for staffing, equipment, materials, and supplies.
- Provides operational leadership to assure standards are met for productivity, efficiency, continuous quality improvement, customer satisfaction and teamwork; performs work within scope of authority and training, and in compliance with policies and quality standards; monitors assigned operations and assures compliance with federal, state, and local regulations and policies; interprets policies and procedures and assures the consistent application of rules and regulations; serves as staff on a variety of boards, commissions, and committees; prepares and presents staff reports and other necessary correspondence; attends and participates in professional group meetings; maintains awareness of new trends and developments in the fields related to area of assignment; and incorporates new developments as appropriate and assigned.
- Reviews all staff reports; works with staff on issues related to reports, edits and corrects grammar and spelling, and addresses general issues; ensures reports are clear, accurate, and complete.
- Produces, coordinates printing, and distributes City Council and Boards and Commissions agendas to meet all outlined deadlines; uploads presentations for day of meetings; reviews and posts meeting agendas to meet Open Meeting Law requirements.
- Sets annual calendar for Council meetings, staff reviews meetings, and Council agenda briefings.
- Leads staff review meetings; sends out draft agendas; trains staff on agenda management system; works with vendors on issues with agenda management system; problem solves and finds solutions to system problems.
- Provides assistance in resolving politically sensitive, highly sensitive, difficult, and complex operational and administration problems; identifies problem areas and issues.
- Plans, organizes, coordinates, directs, and/or conducts administrative and/or management studies relating to the activities or operation of the assigned department, office, or program area; conducts complex surveys, research, and analysis on administrative, fiscal, and operational issues; analyzes alternatives and makes recommendations regarding such areas as staffing, facilities, equipment, cost analysis, productivity, and policy or procedure modifications; prepares reports of study conclusions; oversees and assists in the implementation of recommendations.
- Provides difficult and complex staff assistance to management staff; prepares and presents staff reports and other correspondence as appropriate and necessary.
- Plans, coordinates, implements, promotes, and oversees significant programs, projects, and initiatives; oversees and participates in the development and implementation of program/project goals, objectives, policies, procedures, and priorities; oversees and participates in the development and implementation of strategies and work plans for the achievement of these goals.
- Performs the full range of duties involved in the identification, planning, development, and implementation of new and/or modified programs/projects that would promote and enhance the mission, goals, and objectives of the City.
- Performs the full range of duties involved in researching, negotiating, and monitoring assigned contracts and agreements with outside suppliers, service providers, leasing agents, and others; ensures work is performed in compliance with contracts and agreements.
- Coordinates assigned services and program/project activities with those of other City programs, functions, departments and staff, boards, committees, and task forces as well as external agencies, groups, and the general public; coordinates data, resources, and work products as necessary and upon request. Represents the assigned area to public and private groups, organizations, and other City groups; provides information and assistance as appropriate.
- Analyzes, accounts for, and audits grant monies received by assigned program area; serves as liaison between the area of assignment and grantors; processes requests for funds; ensures funds are expended in accordance with grant requirements and restrictions; prepares and processes documentation.
- Directs the work of support staff on a project or daily basis.
- Performs other duties as required.
Combinations of education and experience that are equivalent to the following minimum qualifications may be considered.
Education and Experience:
Bachelor's Degree in Public Administration, Business Administration, or closely related field; three years of professional level administrative and management analysis experience, preferably within a local government environment.
Required Licenses or Certifications:
Must possess a valid driver's license or otherwise demonstrate the ability to independently get to and from multiple work locations as required.
These are reflective of the KSAs an individual would possess at the full-functioning level.
- Principles and practices of public administration.
- Organization and operation of municipal government.
- Municipal government functions specifically related to the program area.
- Nevada's Open Meeting Law.
- Advanced organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs related to area of assignment.
- Principles and applications of critical thinking and analysis.
- Techniques and formulae for administrative, financial and comparative analyses.
- Terminology used in the area of assignment.
- Finance and accounting systems.
- Principles, trends, methods, and techniques used in customer service, public relations, public information, community engagement and program education and promotion.
- Organization and operation of the City, assigned program, and outside agencies as necessary to responsibilities.
- English usage, spelling, grammar, and punctuation.
- Plan, organize, direct, coordinate, and evaluate significant programs, projects, events, or technical areas.
- Oversee and participate in the development and administration of goals, objectives and procedures.
- Perform the full range of complex and difficult professional analytical, programmatic and administrative duties involving the use of independent judgment and personal initiative.
- Collect, evaluate and interpret varied information and data.
- Research, analyze, and formulate recommendations, work plans, and activities regarding planning, technical, and administrative issues.
- Prepare clear and concise technical, administrative, and financial reports.
- Prepare clear, accurate and concise tables, schedules, summaries and other materials in statistical and narrative form.
- Establish and maintain various data collection, record keeping, tracking, filing, and reporting systems.
- Research, negotiate, manage, and monitor contracts and agreements.
- Understand, interpret, and apply administrative and departmental policies and procedures as well as pertinent federal, state, and local laws, codes, and regulations.
- Identify and respond to community and organizational issues, concerns, and needs.
- Participate in the preparation and administration of budgets.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work.
Physical Demands and Working Environment:
- Work is performed primarily in a standard office setting with some travel to different sites and locations.
- Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel independently to other locations using various modes of private and/or commercial transportation; and to verbally communicate to exchange information.
Please use this Health and Welfare Benefit Link to learn more about the City of Reno's great employee benefit plans and wellness programs.
Closing Date/Time: 9/24/2023 11:59 PM Pacific